Minutes of the Friends of Westhaven P.T.A. Committee Meeting held on Thursday 5th March 2009

Minutes of the Friends of Westhaven P.T.A. Committee Meeting held on 5th March 2009 

Present:  H Thorn, J Moss, P Doe,  L Rankin, S Andrew, T Gardner, K Bradford, T & S Woodward, S Jeffrey, F Baker, S & L Gough,

C Wistow          

Apologies: H Rich, B Birchardson, W Vincent

Matters Arising: There were no matters arising.

Minutes of the Last Meeting: Agreed by S Jeffrey, seconded by H Thorne.

Chairman’s report:  Phil Doe was very pleased with the Christmas Fayre, it had been very well supported by everyone concerned.

Treasurer’s Report: In the absence of B Richardson his report was read by Phil Doe. The current balance is £5939.76.

The money in the high interest account is £33.647.18 but Mrs Moss said that this will soon be going out to pay towards the glasshouse.

Summer Fayre: It was agreed that this would be held on the 16^th May from 11 a.m. until 2 p.m. Sheena Jeffrey would be contacting RNLI, Fire, Police etc. and asking if they wished to attend. Sheena would also organise the raffle and prizes as normal. C Wistow suggested that as the Scholastic Book Fayre would also be here at that time the children could perhaps dress up in the costume of their favourite book character.

Jenny Moss said she would contact John Penrose and ask if he would like to attend the fayre.

Disco: This was to take place on 2^nd April from 6 until 8.30 p.m. Bernie Richardson has said he will organise it and asked for a donation from the committee. It was agreed £150 to pay for the disco and food. All agreed.

Easter egg Hunt: This was to take place on the last day of term and would take the usual format. Carole Wistow asked for a donation. All agreed on £50.

French Trip: Carole Wistow talked about the trip and explained that as the exchange rate has changed the trip this year is going to cost more. Phil Doe said that he really believed that the trip was good for all the children and his son had benefited from it. He then suggested that the committee agree on a donation of £1000. All agreed and Carole thanked the committee.

Any other business: F Baker read out a letter from W Vincent asking for a donation to purchase a TV/DVD player for the Chill Out Club, she has priced them and thinks she will be able to purchase one for around £200. It was agreed that this purchase could go ahead.

Sheena asked if she should purchase the Mega Darts game for the summer fayre. This was agreed.

Jenny Moss reported on the Bags for School project. Parents would be asked to send in clothes, etc. to school and these would then be collected by the company and we would receive money from them. £200 per metric ton. It was agreed that she should look into this idea.

Next Meeting: 23^rd April 2009 at 5.30 p.m.

Meeting Closed at: 6.15 p.m.